Google has changed everything from taking photos to storing them. Google is there for everything that you do with your computer. Google Drive is one of the best platform where user can get the most of this platform when it comes to store different types of files in cloud. By storing important files on Google Drive, you will be able to view all the files from anywhere. It’s a great way to keep all of your important documents along with you whenever you go. Today, we are here with a complete tutorial to guide you on scanning documents direct to Google Drive from the Scanner.
Many organizations and big companies are still using paper documents to do the tasks. And when it comes to save those documents, they use the Computer’s hard drive and other external hard drives. What if your system crashed down and you don’t have any idea what to do to get those important documents back? Well, Google has the answer. Now, you can scan documents directly to Google Drive from your Scanners. If you use a latest scanner in your office or anywhere, you can integrate it with Google Drive.
If you don’t have any ideas on how to setup your scanner with Google Drive, just follow below steps and you will end up having your Scanner connected with the Google Drive to store all documents and other items directly to Cloud via Google Drive.
How to scan documents directly to Google Drive
Step 1 : Select Google Drive on your Scanner
Google Drive is slowly getting popular in all the areas. It’s becoming an essential thing for everyone as people can store all the photos and other important documents for lifetime without losing them. If you have decided to connect your Scanner with Google Drive, make sure you select Google Drive when you select the output or destination for the scanned files. Latest Scanners now supper a different types of apps to choose in order to save the destination storage for the scanned files and documents.
In the Scanner’s Settings menu, navigate to Apps option where you will see an option of Google Drive. Once you find it, follow basic steps to configure your Scanner with your existing Google Drive account.
Step 2 : Connect your Google Account
Once you have setup the Google Drive on your Scanner, it is the time to configure this Scanner and the destination folder to your Google Drive. Your Scanner will show you a web address for configuration process. You need to open your web browser and then the link provided by the Scanner. Then setup the destination folder of your Google Account from here. You can check for your devices from the Google/device as well.
Once you add your Google account here, you will see a PIN code on the Scanner’s display. Just put this code into the web browser page of Google Drive. Once done, your connection will be established. Now, you have full control over your printer and scanner.
Step 3 : Make sure to protect your Account
In order to provide more security to your account, you can protect it with a PIN code. Once you have setup everything with the PIN code, every time you scan a particular file, you will be asked to enter PIN code to put the scanned files into the Google Drive. This is a great way to protect your Google Drive account from scanning unwanted files and documents which are not important or you don’t want them to be stored on the drive.
Step 4 : Setup Scanning Options
At last, you can always customize your Scanning options. Whenever you want to scan some files, you will be able to use and setup things properly on your Scanner. The Scanner’s Settings option will make you able to select a particular set of files of your choice. You can select the resolution of files, format of the scanned documents and input of the files. You can have all the controls to choose the right files to scan and to get as output at the destination folder.
For documents, it is always recommended to select PDF format as the output. For other simple images, you can set the output as png or any other format that suits it.
In order to connect other computer with the same account, you can repeat the same procedure and by entering the displayed PIN code, you can configure other printer or computer with the same Google Drive account. Apart from this, you can even make use of third party apps on your Android phone to scan documents by taking a picture of it with the perfect angels. The apps will directly share your items on Google Drive and by this way, you can keep those documents secured and stored on the cloud. It is the best way if you are in a hurry and you don’t have a physical printer with you. Just take a snap, add it to the app and scan it properly. Share the scanned item to Google Drive in no time.
So folks, this is how you can actually scan documents directly to Google Drive from your Scanners or Printers. What do you think about this? Did you find it helpful? Do share your thoughts and views in front of us. Meanwhile, if you have anything further to share, put us in the comments given below this post into the comments section.